Henderson Heinrichs LLP | Vancouver Family Lawyers

COVID-19 Safety Information and Meeting Protocols

HHLaw

Written by: HHLaw (View All Posts ) Published: October 8, 2020
Categorized: COVID-19 (Coronavirus).

After closing the doors of our offices in downtown Vancouver on March 16, 2020 due to COVID-19, and requiring our lawyers and support staff to work from home, some of us were able to return on May 19, 2020, when the Province entered into a second phase and allowed some non-essential services to re-open. Despite the office being open, we continue to encourage clients to take advantage of the option to schedule Zoom meetings.  In addition to this, we will accommodate necessary in-person meetings with existing clients, by scheduled appointment.

Safety Information for Clients

At our offices we are following public health directives, including follow social distancing protocols and taking practical steps to limit the social contacts that occur in our work space. We have made the following video to show you what to expect during a meeting at our office and to set out what will be expected of you during that meeting.

 

Here’s what this means for you:

  1. At this point, we are only scheduling in-person meetings with existing clients that require documents to be witnessed by their lawyer. For the time being, we are going to hold all other meetings, including introductory consultations, by phone or Zoom.
  2. We will endeavor to schedule only one in-person appointment at a time in our office in order to ensure that we can keep you safe and comply with social distancing protocols. If it is necessary that there be more than one meeting at a time, we will ensure that each client is able to safely distance.  Please do not arrive early for your appointment as we cannot accommodate people in our waiting area at this time.
  3. When you arrive, please respect the social distancing markers we have put in place in our reception area.
  4. We ask that verify that you don’t have COVID or experiencing any COVID-like symptoms and that you have not been in contact with anyone that has COVID or COVID like symptoms.
  5. If you need to provide us with your identification or any other documents, we will have you leave them in a designated tray by the front door. Our receptionist, Brandy, will direct you to a boardroom where we hold in-person meetings.
  6. We are limiting appointments to 30 minutes to keep in-person exposure to a minimum.
  7. We require that you wear a mask at all times during your appointment. We will do the same. If you do not have a mask, we can provide you with one.
  8. Although we have excellent coffee, we will not be able to offer any to you at this time.
  9. We will book appointments with enough time in between to allow us to thoroughly clean and disinfect the meeting space between appointments.
  10. For the time being, please don’t bring anyone with you to your appointment at our office. If you need personal support during your meeting, please let us know ahead of time so we can make appropriate arrangements to have that person attend by video conference.
  11. If you have any COVID-like symptoms or are sick in any other way, please do not come to your appointment. We are more than prepared to reschedule your visit to ensure that possible transmission of COVID-19 is minimized.  When we are once again able to have in-person initial consultations, we will waive our cancellation fee should you be unable to attend for precautionary health reasons.

While there will always be some risk, we believe that these protocols will help to create a safe environment for our divorce and family law clients, our prospective clients and our Henderson Heinrichs LLP staff members.

We look forward to continuing to help you and your families.  If you have any questions about our COVID safety protocols, please contact us and we will be happy to answer them.

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